Information on the use of the Medoc platform

Medoc is a digital platform solution developed by SDS Medical BV, Ampèrelaan 4A, 2289 CD Rijswijk, Netherlands (“SDS”). The great benefit for doctors is that Medoc allows for reliable, flawless and secure access to patient records and serves as a tool for clinical research in accordance with data privacy legislation.

The purpose of this platform is to provide all patients with the best possible treatment as well as to ensure and improve the quality of medical treatment.

However, we need your help to achieve this objective and kindly ask you to register with the Medoc platform.

Your registration with Medoc is voluntary.

How can I participate and what data is collected?

In order to use the platform, you first have to register with Medoc at your treating hospital.

After your registration, you will receive an email from your treating hospital including a link to an online portal ("Patient Portal") operated by SDS. In this portal, you will have access to a pseudonymised patient questionnaire to be filled in. The hospital will then transfer your treatment data, e.g. information on existing implants or past medical treatments, to an SDS-operated online repository (“SDS Server”) in the form of an equally pseudonymised data set.

The pseudonymised data entered by the hospital and yourself will be saved to the SDS server and, provided you have agreed to the same, placed at the disposal of your treating hospital or other doctors and/or hospitals. With your permission, your pseudonymised treatment data will also be made available to medical institutions for research purposes.

Pseudonymisation means that your name is replaced by a code in order to make it impossible to trace your data back to your personal identity. Your treating hospital is the only entity with access to the password making it possible to associate your code with your identity and personal data. However, you can also give your consent for your password to be placed at the disposal of another hospital or doctor and thus allow the latter to access your data stored on the SDS server.

Who else will sign up with the Medoc platform?

Any patient treated at a hospital which participates in the Medoc programme may register with the platform. Simply ask your attending doctor whether your hospital supports Medoc.

What happens to my personal data?

Doctors with access to your data via the Medoc platform may use it to get a better picture of a patient's condition or the effectiveness of a treatment. Your pseudonymised data may also be used for the purpose of scientific research.

Do I have to sign up?

Your registration with Medoc is entirely voluntary. The fact that doctors at your treating hospital participate in the Medoc programme proves that this medical institution attaches great importance to the quality of your treatment. By participating in this initiative, you would contribute to the improvement of your own medical treatment and patient security.

Who is responsible for the storage of my data?

In order for the relevant data to become accessible, it must be stored and processed centrally. SDS has been entrusted with this responsibility. If the Medoc platform is to fulfil its purposes, all data must be stored for 30 years before it can be deleted or anonymised. Should you decide to step back from your participation, any further collection of your data will be cancelled and already collected data will be deleted or anonymised. In other words, your data will be altered to an extent that it can never again be related to you.

Is my participation with the Medoc programme confidential?

Your data is exclusively transferred in encrypted form. It is impossible for SDS and the involved research institutes to relate your personal details to your identity. Your data is protected against third-party access and will only be used within the framework of the Medoc platform. The privacy of your personal data is ensured at all times.

Self-disclosure and cancellation of your participation

Of course, you can request information about the data relating to you that is stored on the SDS server at all times. In order to do that, please contact the hospital where you signed up with Medoc. Only this specific medical institution is authorised to process self-disclosure requests, since SDS is only provided with pseudonymised data.

You can also cancel your participation anytime. In this case, please also get in touch with the hospital where you registered with the Medoc platform. From the moment you step back from your participation, any further collection of your data will be cancelled and already collected data will be deleted or anonymised. In other words, your data will be altered to an extent that it can never again be related to you.

Who can I address my questions to?

In case of questions or queries, please don't hesitate to get in touch with SDS or your attending team of doctors. They will gladly tell you everything you want to know.

If you have read and understood the above in its entirety and agree with it, please declare your consent to the storage of your data on the SDS server as well as to the processing, transfer and utilization of your details for the above purposes by filling in the attached form.

Data privacy statement

The purpose of the collection of your data is to ensure and improve the quality of medical care. All data is stored and processed in accordance with the valid data privacy legislation.

The data is stored on the SDS server in pseudonymised (encrypted) form and protected against third-party access.

All data shall be used solely for the purposes described in this document and transferred to third parties only with your explicit consent.

Of course, you may withdraw your agreement anytime and without stating reasons. In this case, your data will be deleted or anonymised. Moreover, you have the right to request information on your stored data or demand the latter to be deleted at any given time.

If you would like to withdraw your agreement, please get in touch with the hospital where you registered with the Medoc platform. In order to request information on your personal data stored on the SDS server, please also refer to the hospital where you signed up with Medoc.

Every Medoc participant is legally obliged to confidentiality.

If you have any further questions, we will gladly provide you with answers. Please refer to:

Hanne Müller MD

Hanne.muller@sds-medical.com

Amperelaan 4, 2289 CD Rijswijk

The Netherlands

+31 (0)70 3030970

The declaration of consent is laid down on a separate page.

A single platform for value-based healthcare (VBHC)
Call +31(0)70 3030 970